You should be able to leave a coaching platform without leaving your coaching history behind. That sounds obvious until you try to move two years of clients, check-ins, meal plans, and workout plans out of a platform that was built mainly to keep data inside.
Today I am announcing the first practical step in fixing that for fitness coaches and personal trainers on Kahunas: an independent local Kahunas data export tool that helps a coach export their own data into a structured coaching data package.
The short version: @assistantcoach/kahunas-exporter runs on your own laptop, opens a browser, asks you to log into your own Kahunas coach account, and saves a ZIP file locally. Nothing is uploaded by the tool. The goal is simple: fitness coaches should have full control over their own coaching data.
A Kahunas data export, in plain English, means saving the useful coaching records from your own Kahunas account so you can review them, back them up, or move them later. For this first version, that means clients, form templates, submitted forms, check-ins, macro meal plans, workout plans, workout sessions, and the exercises prescribed inside those plans.
Prefer to watch? Here’s a short walkthrough — the problem, why it matters, and the tool in action:
Prefer YouTube? Watch it on the channel here.
Here’s what’s covered below:
- Why Fitness Coaches Need Data Control
- Why Coaching Platforms Rarely Make Export Easy
- What the Kahunas Export Tool Does
- What the Export Can and Cannot Include
- How This Connects to the Fitness Coaching Data Standard
- How Coaches Can Use It Today
Why Fitness Coaches Need Data Control
Your coaching data is not a spreadsheet of random fields. It is the working memory of your business.
It contains the client who started with back pain and now deadlifts pain-free. The weekly check-ins where you saw sleep fall apart before performance dropped. The meal plan you adjusted three times until compliance finally clicked. The workout plan that got rewritten because a client changed jobs, missed two sessions, and needed a lower-friction week.
When that data is trapped inside one platform, you are not just dealing with an inconvenience. You are losing optionality.
If the platform raises prices, changes ownership, removes a feature, shuts down, or simply stops fitting the way you coach, you should be able to leave with your work. Not just names and emails. Not a stack of PDFs. Your actual coaching history.
That is why I care so much about data portability in fitness coaching software. I wrote a full 10-platform data export audit because the industry keeps treating export as a side feature. For coaches, it is a business continuity issue.
If you can export your data cleanly, you have choices:
- keep an offline backup of your coaching business
- switch platforms without rebuilding every plan by hand
- import your history into a new tool
- use AI tools on your own structured records
- prove what happened if a platform outage or account issue affects you
Data control is not a technical preference. It is basic professional independence.
Why Coaching Platforms Rarely Make Export Easy
Most fitness coaching platforms are very good at getting data in.
They give you forms, check-ins, workout builders, meal plans, habits, notes, client messaging, billing, progress photos, and sometimes branded apps. That is the happy path: sign up, add clients, build your coaching business inside their system.
The unhappy path is what happens when you want to leave.
In our data portability audit, the pattern was clear. Some platforms export only basic client contact details. Some let you print or download individual PDFs. Some have no public self-serve export documentation that a normal coach can find. A few are better than the rest, but complete structured export is still rare.
There are two reasons.
First, the incentive is awkward. A clean export makes it easier to leave. If a platform quietly depends on lock-in, data portability feels like a threat.
Second, the product may not have clean internal data in the first place. If a platform stores key coaching information as PDFs, loose notes, or platform-specific objects, exporting it into a useful format is not just a button. It requires a real model of what a client, check-in, meal plan, workout plan, and form submission actually are.
This is why the industry needs pressure from coaches. A platform should earn your subscription every month because it helps you coach better, not because rebuilding your business elsewhere would be painful.
What the Kahunas Export Tool Does
The Kahunas exporter is an independent local data portability tool for fitness coaches and personal trainers who use Kahunas.
It is not made by Kahunas, and it is not affiliated with Kahunas. It is built around a simple principle: if you can log into your own coach account and see your own coaching data, you should have a practical way to save that data locally.
Here is the workflow in plain English:
| Step | What Happens |
|---|---|
| 1. You run one setup command | The command installs the helper pieces needed to run the export on your laptop. |
| 2. Codex opens | Codex is software from OpenAI that runs the export steps locally. It guides the process in Terminal. |
| 3. A browser opens | You log into Kahunas yourself. The tool does not ask for your Kahunas password. |
| 4. The exporter reads your account | It visits the relevant areas of your coach dashboard and collects the data it can access from your own session. |
| 5. You get a ZIP file | The final coaching data package is saved on your laptop for review, backup, or import elsewhere. |
The public setup page is here: @assistantcoach/kahunas-exporter.
That page is still a little more technical than I would like, because the current setup runs through Terminal. The goal is to keep the actual experience as coach-friendly as possible: one command, log into Kahunas, wait while the export runs, then review the saved file.
The important privacy point is this: the export runs locally. Your data is not uploaded by this tool. You are not sending your client history to a migration service just to get it out. The output is saved on your laptop.
If you are searching for how to export data from Kahunas, this is the practical answer today: run the local exporter, log into your own coach account, let the tool collect the coaching records it can see, and keep the final ZIP file on your laptop.
What the Export Can and Cannot Include
The first version focuses on the records coaches most commonly need when moving platforms.
| Data Area | Current Export Support |
|---|---|
| Coach profile | Included where visible and useful |
| Clients | Included |
| Form templates | Included |
| Submitted forms | Included |
| Check-ins | Included where available through the account |
| Macro meal plans | Included |
| Workout plans | Included |
| Workout sessions | Included |
| Prescribed exercises inside plans | Included |
| Kahunas built-in exercise library | Not exported |
| Kahunas-owned template libraries | Not exported |
| Passwords, cookies, payment details | Not exported |
| Photos and videos | Not included in this first version |
That last group matters.
The point is not to copy Kahunas-owned libraries or platform internals. The point is to help a coach take the coaching data that represents their own business: clients, plans, forms, check-ins, and assignments.
Photos and videos are trickier, because media export needs a separate design. You do not want a tool grabbing private files carelessly or producing broken links that stop working later. For the first version, I would rather make the core structured records reliable than pretend every edge case is solved.
This is also why the exporter records what it could not include. If a check-in, form, or plan cannot be extracted cleanly, that learning should make the next run smarter. We are treating every export run as part of a learning loop, because real coaching platforms have messy edges.
How This Connects to the Fitness Coaching Data Standard
A data export tool is only half the answer.
If every platform exports in its own private shape, coaches still have a problem. You may get a file, but the next platform cannot understand it.
That is why we published an open Fitness Coaching Data Standard. It defines a simple shared format for the main records coaches work with every day: clients, form templates, form submissions, check-ins, meal plans, workout plans, sessions, and prescribed exercises.
I explained the standard in more detail in A Fitness Coaching Data Standard: Why Coaches Need One. The simple version is this:
An export is the moving truck. A data standard is the box shape. Without the standard, every platform packs your business differently. With the standard, another platform can understand what it is receiving.
The Kahunas exporter is the first competitor-specific tool we are building toward that standard. It takes data from one real coaching platform and turns it into a structured package that can be validated, reviewed, and eventually imported cleanly.
That matters because import and export should be independent.
A coach should not have to wait for their current platform and next platform to cooperate. If the data can be converted into a shared format, the coach gets control first. Then any platform that supports the standard can import it.
How Coaches Can Use It Today
Right now, the Kahunas exporter is most appropriate for a coach who:
- uses Kahunas as their coach platform
- wants a local backup of their coaching records
- is considering moving platforms
- wants to understand what can actually be extracted
- is comfortable pasting one command into Terminal, or is willing to do it with help
Mac and Linux coaches can follow the setup instructions on the public package page: @assistantcoach/kahunas-exporter.
If you are on Windows, email yashasvi@assistantcoach.fit and I will help you directly. I do not want Windows coaches fighting through a setup path we have not tested enough on normal coach laptops.
This is still early. That is worth saying clearly. We have tested the exporter against real seeded Kahunas data and an actual coach account, and we are continuing to improve it as each run teaches us more. If you use it and something does not export cleanly, that is useful information. The goal is not to pretend the first version is perfect. The goal is to build the first reliable path out.
For coaches who are not on Kahunas, the larger principle still applies. Ask your platform:
- Can I export all of my coaching data, not just client contact details?
- Does the export include forms, check-ins, meal plans, workout plans, and client assignments?
- Is the export self-serve, or do I need to contact support?
- Is the export in a structured format another tool can import?
- Would you support the open Fitness Coaching Data Standard?
If the answer is vague, save that answer. It tells you how much control you really have.
Frequently Asked Questions
How do I export data from Kahunas?
If you are a fitness coach or personal trainer with your own Kahunas coach account, this independent local exporter is designed to help you save the main records you can access: clients, forms, submitted forms, check-ins, macro meal plans, workout plans, workout sessions, and prescribed exercises. It runs on your laptop and saves a ZIP file locally.
Does the Kahunas export tool upload my data anywhere?
No. The export runs locally on your own laptop. You log into Kahunas yourself in a browser window, the tool reads your own account, and the final ZIP file is saved on your laptop.
Is this Kahunas data export tool made by Kahunas?
No. It is an independent data portability tool. It is not made by, affiliated with, sponsored by, or endorsed by Kahunas. Use it only with your own Kahunas coach account and data you are allowed to access.
What does the Kahunas export include?
The current exporter focuses on clients, form templates, submitted forms, check-ins, macro-only meal plans, workout plans, workout sessions, and the exercises prescribed inside those workout plans. It does not export passwords, payment details, cookies, raw browser data, Kahunas’ built-in exercise library, Kahunas-owned template libraries, photos, or videos.
Do I need to be technical to use the Kahunas export tool?
The goal is no. Today, the setup still asks Mac and Linux coaches to paste one command into Terminal, which is not ideal but is workable with clear instructions. If you are on Windows, email yashasvi@assistantcoach.fit and I will help you directly.
Why start with Kahunas?
Kahunas is a real coaching platform with the kinds of records coaches care about: clients, forms, check-ins, meal plans, workout plans, and assignments. Starting with one platform lets us make the extraction process practical before expanding to other coaching platforms.
Next Steps
The fitness coaching industry needs to stop treating data export as an afterthought. Coaches build real businesses inside these platforms. They deserve more than a name-and-email CSV when they decide to leave.
The Kahunas exporter is one early step. The Fitness Coaching Data Standard is the larger foundation. Together, they point toward the future I want for coaches: pick the best tool, keep your data, switch when you need to, and never let a platform become a one-way door.
Want to keep your coaching data portable from day one? Try Assistant Coach free. It includes structured check-ins, meal and workout plan builders, client notes, goals, a coach website, and one-click export in the open Fitness Coaching Data Standard.
References
- Kahunas Exporter. (2026). Public setup page.
- Kahunas. (2026). What comes with the app?.
- Kahunas. (2026). Can we import clients previous data?.
- Fitness Coaching Data Standard. (2026). GitHub repository.
- Assistant Coach. (2026). Data export help docs.
- Assistant Coach Blog. (2026). Fitness Coaching Data Export: CSV, APIs & 10 Platforms.
- Assistant Coach Blog. (2026). A Fitness Coaching Data Standard: Why Coaches Need One.
Fitness Coaching Data Export: CSV, APIs & 10 Platforms
A Fitness Coaching Data Standard: Why Coaches Need One