Assistant Coach uses trusted service providers to run the product. These providers may process personal data only to deliver their services to us and must protect it under their contracts with us. We remain responsible for the providers we use to process data on our behalf.
| Provider | What we use it for | Data involved | Processing location |
|---|---|---|---|
| DigitalOcean, LLC | Application hosting, managed database hosting, and backups | Account details, coaching records, client records, and service metadata | United Kingdom, with limited support and operational processing in other countries |
| Google LLC (Google Cloud) | Secure file storage and optional AI processing through Vertex AI | Uploaded files and the content sent when a coach chooses to use an AI feature | United Kingdom for configured storage; AI processing may use global infrastructure |
| Plus Five Five, Inc. (Resend) | Transactional and service email delivery | Recipient names, email addresses, message content, and delivery metadata | United States |
| PostHog, Inc. | Product analytics, service diagnostics, and error monitoring | Account or device identifiers, usage events, and diagnostic information | European Union, with limited support and operational processing in other countries |
| Cloudflare, Inc. | Website security, content delivery, and analytics routing | IP addresses, device and request information, and service metadata | Global |
| Stripe Payments Europe, Limited | Subscription payments and coach-connected billing features | Names, contact details, customer and subscription details, and payment metadata | European Union and other countries where Stripe and its providers operate |
| Netlify, Inc. | Hosting and delivery of the public Assistant Coach website | IP addresses, device and request information, and service metadata | Global |
Some providers, particularly payment providers, may also act as independent data controllers for activities such as fraud prevention, regulatory checks, and payment-network operations. Their own privacy terms apply to that processing.
We may update this list as the product changes. We will give affected coaches at least 30 days' notice before a material new or replacement subprocessor begins processing their client data, unless an urgent security or legal requirement makes that impractical.
To ask a question, object to a proposed change, or receive change notices at a different address, email yashasvi@assistantcoach.fit.
Last updated: July 15, 2026